Withdrawal Policies

Withdrawal from the College

Effective Spring 2021 - Students should meet with instructors and Office of Financial Aid to discuss withdrawal plans. A student who withdraws from the Atlanta Metropolitan State College (AMSC) prior to the Midterm will receive a grade of W in all courses in which he/she is enrolled. A student who withdraws from AMSC after the Midterm will receive a grade of WF. Students may submit their request to withdraw from a course and retain at least one course or students may withdraw from ALL courses by completing the online Withdrawal Application. The (Withdrawal Form (Course)) link is found on the Registrar's Office page housed on the school's website. Once a completed request to withdraw is submitted, the student will have until 6:00 pm the following day to stop the process by submitting an email to registrar@atlm.edu. The timing of withdrawals in order to avoid academic penalty is the responsibility of the student. Deadlines are published in the Academic Calendar.

Involuntary Withdrawal (Faculty Initiated)

Students are expected to observe all policies governing a class. Faculty will clearly state these policies in the course syllabus each semester. A faculty member is eligible to involuntary withdraw a student after the Midterm, if a student is in violation of the class policies (excessive absences, missed exams and/or required assignments/projects). When a faculty member determines that a student is in violation of the class policies (for example, has missed required assignments or has excessive absences), that faculty member may withdraw the student from the course. A grade of "WF" will be assigned and is treated as an F for GPA calculation purposes.

Students are responsible for withdrawing up to the semester Midterm deadline and be eligible for a grade of "W". Students involuntarily withdrawn are ineligible for a Federal Student Financial Aid refund and to take the exam.

Faculty involuntary withdrawing a student after the midterm must complete an Involuntary Withdrawal Form and submit for final approval by the Provost or designee. The Involuntary Withdrawal will be processed by the Registrar's Office and the student and faculty member submitting a request will be notified by AMSC e-mail. The Last Date of Attendance (LDA) must be submitted for any student who is involuntary withdrawn (Faculty Initiated).

Administrative Withdrawal Policy

This policy is meant to be invoked in cases where students experience needs that exceed the College's services and resources. In such circumstances, the student will be advised to consider a voluntary withdrawal. If the student declines to voluntarily withdraw from College, the College my administratively withdraw the student in situations when, in the judgment of the Provost or designee and professional member of Department of Counseling and Accessibility Services staff, it is determined that the student's physical, mental, emotional or psychological health: 1).poses a significant danger or threat of physical harm to the student or to the person or property of others; or 2). causes the student to interfere with the rights of other members of the College community or with the exercise of any proper activities or functions of the college or its personnel. Except in emergency situations, a student shall, upon request, be accorded a meeting with a College official or a hearing prior to a final decision concerning his or her continued enrollment at the College.

Military Withdrawal

A student who is on active duty or is a military reservist (including members of the National Guard) may withdraw from the College if called for active duty or reassignment. The student must officially withdraw and submit Official Orders to Active Duty to the military liaison located on campus, within three (3) working weeks of actual receipt of said orders. Upon review of the orders, the liaison will submit documentation to the Registrar's Office for processing. The student is not eligible for a military withdrawal in any course in which the student has completed the course requirements (for example, taking the final exam or submitting the final paper) and/or a final grade has been assigned. Students who withdraw and receive a full tuition refund will receive a grade of "MW" (military withdrawal) for all courses from which the student has withdrawn. (Reference BoR Policy Manual)

Unofficial Withdrawal

Federal policy requires students who have been awarded any type of Federal Student Aid (FSA) to fulfill their academic requirements. Students, who cease attending all classes without officially withdrawing and students who earn no earned hours in a semester are considered unofficially withdrawn for the semester by the U.S. Department of Education. For example, if a student fails to earn a passing grade in at least one course he or she enrolled in for a semester, Atlanta Metropolitan State College must assume for Federal Student Aid (FSA) purposes that the student has unofficially withdrawn from the semester and will be reported as such, unless it can be documented that the student did complete the term.

Upon submission of final grades for a term, instructors are required to indicate the last day of attendance for students in which grades of F, FA, WF, are recorded. An "unofficial withdrawal" occurs when a student stops attending all classes and stops participating in any academic activities beyond the date he/she last attended classes. Depending on the date of the student's "unofficial withdrawal," it may be necessary for the College and/or the student to return some or all of the financial aid the student received during the term.

An R2T4 (Return of Title IV Funds) calculation must be completed by the Office of Financial Aid based on the student's last date of attendance provided by the Registrar's Office. Unofficially withdrawing from the College can result in the student being required to repay all or a portion of the Federal Student Aid received for the term. The student will be responsible for any and all funds due back to the U. S. Department of Education.

These withdrawals are for registration purposes and do not affect the recorded grade given. The original grade will be available for viewing on the student's official transcript at the designated time indicated on the Academic Calendar at the end of the term. (Reference: U. S. Department of Education Policy)

Refund - Withdrawal Policy

Refunds are not granted for individual course withdrawals. Refunds will be issued to students who formally withdrawal from ALL classes enrolled in at Atlanta Metropolitan State College (AMSC).

Refund percentages are calculated using a formula that divides the number of the remaining days (based on the withdrawal date) in the calendar by the total number of days in the semester. The total calendar days include weekends and the exam period. Breaks of five days or more are not used in the calculation for the refund withdrawal amount. Students are not entitled to any refund if the withdrawal occurs after 60% of class completion. The 60% calculation used starts from the first day of class.

Students may be excluded from receiving a refund for one of the following reasons: suspension for disciplinary reasons, leaving AMSC during the course of disciplinary action, or those who do not formally withdrawal from the institution.